This page gives a short guide as how to use our online booking forms.
To view the description page for an event click on its name in the Latest Events page (or the event calendar). To view details of the event’s location click on the location name in the event description page.
Each event description page has an “Event Booking” section, which includes a “More info and booking” link. This link opens a downloadable information and booking sheet (pdf) containing further information and a printable form for booking by post. This link is followed by an online booking form for those events which offer this facility.
All fields marked with an asterisk (‘*’) must be filled in. The form cannot be submitted until data is entered in all such fields.
All fields without an asterisk (‘*’) are optional. Please only enter data here if needed. There is no need to enter “none”, “not applicable” etc.
Please use normal sentence case for all fields. THE USE OF ALL CAPITALS is the Internet equivalent of shouting and is not good netiquette. Proper nouns should be spelt with an initial capital letter followed by lower case letters.
When complete the form may be submitted either by pressing the “Submit” button at the end of the form or by pressing the return key.
Please do not make multiple bookings. For example, if you fill in and submit the online form you should not fill in the paper form!
If the submit function does not appear to work then scroll back up the form and correct any errors. For fields with an error the title and box border will be coloured red and a message describing the problem will be displayed.
When your form is successfully submitted it is replaced by a green message box thanking you for your online submission. This confirms that your form has been received and will be submitted for processing by the event organiser.
You should receive a confirmation email within ten minutes of submitting your form. If you spot any mistakes contact the event organiser and provide the appropriate correction. If this email has not arrived within this time please check your spam folder before contacting us.
You must ensure that you record your email address correctly as your confirmation will be sent to this address. Please double check before you submit your form.
Include leading zeroes where relevant. For example, your personnel number may originally have been fewer than six characters long (eg 1234) but it is now six characters long (eg 001234). Note that some personnel numbers consist of an upper case letter followed by five digits.
If online payment is available for an event you will be offered this choice on the booking form. If you choose this method the event organiser will email you with details of how and when to pay.
For some events a stamped, self-addressed envelope is required (size DL or larger) so that tickets or other information can be posted to you. This will be specified on the booking form. Your envelope must be posted to the event organiser (together with your cheque/voucher if you are not using online payment).
For further information about an event please contact the event organiser. For help specifically with online booking please email firstname.lastname@example.org stating: the event for which you are trying to book; the problem you are experiencing; and, where relevant, include a screenshot showing the issue.